Professional Email & Collaboration Solutions
In the digital age, a professional email address is more than just a contact point—it’s a cornerstone of your brand’s credibility, security, and productivity. At KaribuHost, we deliver enterprise-grade email hosting and collaboration tools tailored to businesses of all sizes. Whether you’re a startup needing basic email functionality or a large enterprise requiring advanced compliance and Microsoft 365 integration, our solutions are designed to empower your team while ensuring ironclad security. Below, we explore the full scope of our email and collaboration services, including three tailored plans to meet your needs, with exclusive perks for TechLease and Shule Project partners.
1. Email Hosting Plans: Flexibility for Every Business
Choose the Plan That Fits Your Needs
| Feature | Shujaa Plan (Free Tier) | Kiini Plan | Biashara Plan |
| Eligibility | TechLease/The Shule Project Partners | Open to All | Open to All |
| Mailboxes | Unlimited email accounts | Up to 20 mailboxes | Up to 40 mailboxes |
| Storage | 50GB shared storage | 50GB shared storage | 50GB shared storage |
| Spam Filtering | Yes for all plans (Paid subscriptions available and priced per mailbox or on enterprise pricing) | Yes for all plans (Paid subscriptions available and priced per mailbox or on enterprise pricing) | Yes for all plans (Paid subscriptions available and priced per mailbox or on enterprise pricing) |
| Support | 24/5 Email & Chat | 24/7 Priority Chat | 24/7 Priority Phone & Chat |
| Price | Free | $15/month | $25/month |
Key Notes:
- Shujaa Plan: Exclusively for TechLease and Shule Project partners, this plan includes unlimited email accounts with 50GB storage.
- Kiini & Biashara Plans: Ideal for businesses without partner contracts, offering scalable mailboxes, enhanced storage, and priority support.
- Upgrade Anytime: Transition seamlessly between plans as your business grows.
2. Microsoft 365 Integration: Modern Collaboration, Your Way
Optional Add-On for Teams Needing More
For businesses requiring advanced productivity suites, we offer Microsoft 365 integration through our partnership as a Microsoft Modern Workspaces provider.
Features:
- Microsoft Teams: Chat, video conferencing, and file sharing.
- OneDrive: 1TB cloud storage per user.
- Office Apps: Word, Excel, PowerPoint (online and desktop).
- Exchange Online: Professional calendars, shared mailboxes, and 50GB inboxes.
Pricing Model:
- Licensed Separately: Costs depend on the number of users and plan (Business Basic, Premium, etc.).
- Flexible Billing: Monthly or annual subscriptions, managed through your KaribuHost portal.
Why Choose cPanel Email vs. Microsoft 365?
| Feature | cPanel Email Hosting | Microsoft 365 |
| Cost | Free (Shujaa) or paid plans | Starts at $5/user/month |
| Storage | 50GB shared storage (additional storage available at a cost) | 50GB–1TB per user |
| Productivity Tools | Basic calendar/contacts | Full Office suite + Teams |
| Best For | SMEs needing simple email | Enterprises requiring collaboration |
3. Security & Compliance: Enterprise-Level Protection
Shield Your Emails from Threats and Ensure Deliverability
Email Authentication Protocols
- SPF (Sender Policy Framework): Prevent spoofing by specifying authorized mail servers.
- DKIM (DomainKeys Identified Mail): Cryptographically sign emails to prove authenticity.
- DMARC (Domain-based Message Authentication): Block phishing by enforcing SPF/DKIM policies.
Implementation:
- Our team auto-configures SPF, DKIM, and DMARC records during setup.
- Regular audits ensure compliance with GDPR, HIPAA, and other regulations.
Anti-Spam & Anti-Phishing Tools
- Free Tier (Shujaa Plan):
- SpamAssassin with customizable rule sets.
- Real-time blocklists (RBLs) to filter known spam sources.
- Paid Add-Ons (Kiini/Biashara):
- Advanced Threat Protection:
- AI-driven phishing detection ($5/user/month).
- Attachment sandboxing to neutralize malware.
- Encrypted Email: Send sensitive data via TLS 1.3 or PGP ($10/user/month).
- Advanced Threat Protection:
4. Collaboration Tools: Beyond Email
Streamline Workflows with Integrated Calendars and Contacts
- Shared Calendars: Schedule meetings, track deadlines, and sync with Google Calendar or Outlook.
- Global Address Book: Centralized contact management for teams.
- Autoresponders: Set vacation messages or promotional replies.
For Microsoft 365 Users:
- Teams Integration: Host webinars, manage projects, and collaborate in real time.
- OneDrive File Sharing: Securely share large files without email attachments.
5. Why Choose Paid Plans? Empowering Your Business
While we offer free email hosting for TechLease/Shule partners, our Kiini and Biashara plans ensure:
- Priority Support: Faster resolutions for critical issues.
- Advanced Security: Proactive threat detection and encrypted email options.
Our Goal: We want your business to thrive. By opting for professional plans, you ensure 100% reliability, compliance, and focus on your core operations while we handle the heavy lifting.
6. Self-Service Management
Full Control via cPanel and KaribuHost Portal
- Email Account Creation: Add users in seconds with no technical skills.
- Forwarding Rules: Redirect sales@ to your team’s personal addresses.
- Disk Usage Monitoring: Track storage consumption in real time.
- Purchase Add-Ons: Buy SSL certificates, anti-phishing tools, or storage upgrades.
7. Case Study: Secure Email for a Financial Startup
Client: A Nairobi-based fintech company needing HIPAA-compliant email.
Solution:
- Deployed Biashara Plan with 200GB storage on AWS.
- Configured SPF/DKIM/DMARC and encrypted emails.
- Integrated Microsoft 365 for Teams collaboration.
Results:
- 100% compliance with financial regulations.
- Reduced spam complaints by 90%.
8. Support & Migration
White-Glove Service, Every Step of the Way
- 24/7 Support: Phone, chat, or email with East Africa-based experts.
- Free Migration: We transfer emails from Gmail, Outlook, or legacy hosts.
- SLAs: Guaranteed 1-hour response time for critical issues (Biashara Plan).
FAQ
Q: Can I upgrade from the Shujaa Plan to Kiini/Biashara? A: Absolutely! Contact our team to transition seamlessly.
Q: Do Kiini/Biashara plans include Microsoft 365? A: Microsoft 365 is a separate add-on, but we bundle discounts for Biashara users.
Q: What happens if I exceed storage limits? A: We’ll notify you and offer affordable storage upgrades.
Why KaribuHost?
- Unlimited Flexibility: Scale from 10 to 10,000 email accounts effortlessly.
- Security First: Enterprise protocols and AWS infrastructure.
- Cost Efficiency: Free tiers for partners, transparent pricing for all.